TIMESHEET APPROVALS & CORRECTIONS
Good reviews start
with the whole story.
A missed punch. A changed entry. A timesheet ready for sign-off. Give your managers the context to make a decision and your employees a clear way to put things right.
Set up your team“I forgot to clock out.”
Now there is a next step.
When correction requests are enabled, an employee can propose the missing detail. The manager can review the request alongside the original and current record before deciding what happens next.
“I finished at 5:00 PM but left my shift open.”Employee's optional note
Clock-out is missing
Clock-out supplied for review
A request does not silently rewrite the time record. Existing permissions and locks still apply.
Explore the possible outcomes
Open an outcome to see what it means. This example does not change an account.
Approve the correction
Apply the reviewed change and retain the correction history. The manager can also choose to approve the corrected entry as part of that decision. Timesheet submission review remains separate, and neither action pays an employee.
Return it for another look
Explain what needs attention so the employee can revise the request. A return requires an explanation.
Decline the request
Keep the time unchanged and record why the proposed correction was declined. The decision remains available in the request history.
SEPARATE DECISIONS. CLEAR RESPONSIBILITIES.
What does “approved” mean?
Individual entries, a submitted timesheet and a closed period answer different questions. Keeping them separate helps managers know exactly what has been reviewed.
- THE ENTRYIs this time record correct?
- Review individual entries or selected groups of records. Changed entries can need approval again.Approving a timesheet submission does not approve its entries.
- THE TIMESHEETHas the employee's period been reviewed?
- After the period ends and blocking issues are resolved, employees can submit their timesheets. A manager approves or returns the submission.A manager's own submission needs another manager to review it.
- THE PERIODAre we ready to protect this period?
- A manager explicitly closes the period after its checks pass. The lock protects overlapping time records from further changes.Closing is a separate action; approval alone does not lock the period.
CONFIGURED BY YOUR MANAGEMENT TEAM
A review process that fits
the way you run your team.
Authorized managers choose which optional workflows to enable and set the rules employees follow. Add the controls you need as your office, remote team or business grows.
- Choose how employees make changes. Set manual editing permissions or use correction requests when changes should come through a manager.
- Decide how timesheet submissions fit. Enable the period workflow and choose whether approved submissions are required before closing.
- Choose who can reopen a period. Select authorized managers. Reopening requires an explanation and retains the earlier lock history.
One manager or a business of one? You can leave required submission review off while retaining entry approval and period locking. Your own timesheet cannot be self-reviewed through the submission approval workflow.
Before your first review.
What can prevent a period from closing?
The period must have ended. Open shifts, pending entry approvals, unresolved corrections, invalid or overlapping entries, missing required details and applicable break or work-site review issues must be resolved. Approved submissions are also needed when your company requires them.
What if time changes after a timesheet was approved?
Content changes mark affected submissions as changed so they can be resubmitted and reviewed. Entry approval bookkeeping alone does not change the submitted content. Protected changes in a locked period require authorized reopening first.
Can we correct a locked period?
A correction request may be allowed by company policy, but applying the change requires reopening every affected lock. Saved-period locks and date-cutoff locks are separate; reopening one does not automatically remove the other.
Does disabling the feature remove old locks?
No. Disabling timesheet periods stops new submissions, reviews and locking. Existing locks and history remain, and explicitly authorized reopening is still available.
Can a manager submit for an employee?
Yes, including for a former employee. Submitting on someone's behalf records the submission and its activity history; it does not automatically approve it or the underlying entries.
Where should managers perform these reviews?
Use the web workspace to review team time and configure company policies. Employees follow the options enabled for their company. For help with a particular setup, contact TakeUrTime.